February, 2025

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10 most common marketing mistakes property managers make

Buildium

Property management marketing isn’t just about listing properties; its about creating a brand, engaging with potential tenants, and maintaining relationships with current ones. Its an important part of business operations that not only brings in new owners and residents, but builds and maintains relationships with current ones. But when there is so much else to keep track ofmaintenance requests, rent collection, and the likeits easy to neglect your marketing and fall into some common marke

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Preventing Fair Housing Violations: A Proactive Approach to Stopping Harassment Before It Starts

American Apartment Owners Association

In property management, ensuring a safe and respectful living environment isnt just about reacting to problemsits about preventing them before they arise. Illegal harassment by employees or contractors can lead to fair housing complaints, legal consequences, and damage to a companys reputation. Rather than waiting for issues to surface, housing providers must take a proactive approach to prevention.

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Seasonal Maintenance Checklist for Rental Properties

Beach Front Property Management

Maintaining a rental property is not just about fixing issues as they arise, but it is also about proactive care to preserve value and maximize profitability. Regular upkeep prevents costly repairs, keeps residents satisfied, and ensures compliance with safety regulations. At BFPM, our experience with diverse maintenance challenges has shown that a structured approach makes property management smoother.

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HOA Transition Checklist: Onboarding The New HOA Board

HOA Managememt

An HOA transition checklist can be very handy when welcoming new board members. Transitions happen whenever there are outgoing and incoming board members, which usually occur with each election. Getting all items down and passing all key documents is essential to ensure a seamless change. The Importance of an HOA Transition Checklist Elections typically occur annually in a homeowners association.

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Welcome to the Future of Hospitality: Smart Rooms Start Here

Speaker: Jady West, VP of Hospitality & Chris Bennett, Head of Sales & Engineering

The modern hotel room is no longer just a place to stay—it’s an experience to remember. Today’s guests expect seamless 5G connectivity, personalized comfort, and high-tech convenience. From AI-powered smart room controls to in-room entertainment and app-based services, technology is redefining hospitality from the inside out. In this new session featuring industry pros Jady West and Chris Bennett, we’ll explore how high-speed, high-bandwidth connectivity powers the innovations that are enabling

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What Happens If Someone Gets Hurt on Your Rental Property?

Bay Property Management Group

What happens if someone gets hurt on your rental property? As a landlord, you need to be prepared. Whether its a slip, a fall, or another accident, knowing your legal responsibilities and recourses can help you avoid costly issues. Let’s get into how you can deal with this ordeal. Main Takeaways If someone gets hurt on your property because of something you did or failed to do, you could be legally and financially liable.

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A must-have property management preventive maintenance checklist to avoid costly repairs

Buildium

If youve been in the property management business for a while, youve probably witnessed firsthand how proper preventive maintenance can make or break a property’s success. Too often, property managers get trapped in the costly cycle of reactive maintenance, scrambling to address issues that could have been prevented with regular upkeep. This guide will help you develop and implement an effective preventive maintenance strategy that saves money, preserves property value, and keeps tenants h

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Preventing Fair Housing Violations: A Proactive Approach to Stopping Harassment Before It Starts

American Apartment Owners Association

In property management, ensuring a safe and respectful living environment isnt just about reacting to problemsits about preventing them before they arise. Illegal harassment by employees or contractors can lead to fair housing complaints, legal consequences, and damage to a companys reputation. Rather than waiting for issues to surface, housing providers must take a proactive approach to prevention.

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The Role of Smart Home Technology in Modern Multifamily Properties

Beach Front Property Management

Smart home technology for apartments is transforming multifamily living by making everyday life easier and more efficient. These innovations help property managers streamline operations, reduce costs, and create a more sustainable environment while improving the resident experience. Modern residents expect tech-enabled homes and smart technology plays a key role in attracting and retaining them.

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It’s Time to Rethink How We Talk About Property Management

RL Property Management

Most property management advice focuses on practical strategieshow to screen residents, handle maintenance, renew leases, maximize ROIthe list goes on and on. But lets take a break from these typical topics to talk about something that quietly shapes every aspect of the property management industry: the power of language. The words we use every day dont just describe our workthey define how we think about it.

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Avoiding Lease Accounting Pitfalls in 2025: Lessons Learned from Spreadsheet Errors

Speaker: Abdi Ali, Sr. Lease Accounting Consultant

Join this insightful webinar with industry expert Abdi Ali, who will discuss the challenges that can arise from managing lease accounting with spreadsheets! He will share real-world examples of errors, compliance issues, and risks that may be present within your spreadsheets. Learn how these tools, while useful, can sometimes lead to inefficiencies that affect your time, resources, and peace of mind.

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Stress-Free Landlord: 5 Ways to Automate Your Colorado Springs Rental Property

Muldoon Associates

What does it take to become a stress-free landlord? Maybe it seems impossible. After all, theres rent to collect and vacancies to fill and preventative maintenance services to schedule. How can you not feel a little bit stressed when youre leasing, managing, and maintaining a Colorado Springs rental property ? It doesnt have to be this way. You can achieve a lot less stress, more peace of mind, and maybe even earn a bit more money when you integrate some automated solutions into your process.

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AI in Property Management: What’s Hype vs. What Actually Works?

BetterWho

AI in Property Management: Separating Hype from Reality Artificial Intelligence (AI) is revolutionizing various industries, and the property management business is no exception. However, amidst the excitement, it’s crucial for property managers to distinguish between what’s merely hype and what genuinely delivers value. This article delves into the practical applications of AI in property management, highlights tools making a real impact, and debunks common myths surrounding AI in th

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Effective asset management property maintenance: Strategies for property managers

Buildium

Property maintenance plays a pivotal role in asset management, protecting a propertys long-term profitability and keeping tenant satisfied and turnover low. However, maintenance is far from the only responsibility property managers face. They also have to balance budgets, manage multiple sites and tenants, and adhere to legal requirements. This blog will explore ways to make maintenance one less stress point for property managers.

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Can You Charge A Pet Deposit or Pet Fee For Assistance Animals?

American Apartment Owners Association

Is it fair, or even legal, to charge a pet deposit for an assistance animal? This question often confronts landlords as they deal with the legal landscape concerning the rights of residents with disabilities. Assistance animals, including Emotional Support Animals (ESAs) and service animals, play crucial roles in the lives of many. Yet misunderstandings about their legal protections can lead to problematic situations.

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Need Curated Pre-foreclosure Lists to Generate New Real Estate Leads? Trellis Has the Data!

Trellis is a state trial court research and analytics platform that provides Real Estate Professionals (Buyers, Foreclosure, Loan Modification, etc.) with LEADS on Pre-Foreclosures, Lis Pendes, Distressed Assets and more — to help uncover **new** opportunities and grow their business. The process is quick and easy — and all in real time. Trellis will supply you with a link to the relevant dockets, a Leads sheet and access to its UI where applicable.

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Keep Your Calendar Synced with iCal Imports

Hospitable

Keep Your Calendar Synced with iCal Imports By The Hospitable Team Product and Company Managing bookings across multiple channels can be challenging, especially as you strive to maximize your propertys occupancy and avoid double bookings. While most hosts focus on responding promptly to inquiries and ensuring an exceptional guest experience, staying on top of your calendar is equally vital.

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Multifamily property lease audits: Best practices for landlords

MRI Software

Lease audits play a crucial role in ensuring accuracy and efficiency in multifamily property management. They help landlords uncover discrepancies, verify compliance with lease terms, and maintain better financial control over their property. By addressing issues early, you can save time, reduce risks, and improve overall operations. This guide will take you through everything you need to know about lease audits, from key steps and common challenges to essential tools for simplifying the process

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How to Minimize Vacancy Rates in Your Rental Properties

Young Management

Vacancy rates are one of the most significant concerns for property owners and landlords. A vacant rental unit not only generates no income but also adds to ongoing costs like maintenance, utilities, and advertising. Keeping your rental property occupied with reliable tenants is crucial for maximizing your return on investment and minimizing the time between leases.

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How a $300 Rental Property Inspection Can Save You Thousands in Repairs

RL Property Management

For self-managing and out-of-state landlords, keeping tabs on a propertys condition is tough. Tenants may not report minor issues until they escalate, local code violations slip through the cracks, and wear-and-tear adds up. Whats more, properties often sit vacant between or before leases, waiting for repairs or while new landlords figure out their next stepsleading to unexpected costs and longer vacancies.

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The pros and cons of a property management franchise

Buildium

If youre considering starting your own property management company, you may be tempted to look into property management franchises. They are certainly an easy way to get your foot in the door. When you buy into a property management franchise, as opposed to starting your own business, you become a part of a larger property management enterprise that gives you the tech, marketing, and other resources you need to get up and running fast.

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Best Property Management Software for 2025

American Apartment Owners Association

In today’s fast-paced rental market, being efficient and organized is the key to running a successful rental operation. Property management software (PMS) has become a must- have for landlords who want to streamline operations, manage their tenants, and maintain organized finances. But with so many property management tools available, how do you choose the right one?

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Protect your Property and Build Credibility with Rental Agreements

Hospitable

Protect your Property and Build Credibility with Rental Agreements By The Hospitable Team Product and Company Ensuring that your guests sign a rental agreement is crucial for protecting your property and setting clear expectations. A well-structured rental agreement outlines the terms of the stay, responsibilities, and legal obligations for both parties.

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Blog Title: The Best Uses for AI in Multifamily Property Management

MRI Software

Opiniion , an MRI partner, provides the solution for your resident satisfaction problems. Opiniion helps every step of the way as properties collect, analyze, publicize, and act on resident feedback and reviews. They make your day-to-day easier and provide powerful direction to amplify your resident experience. Learn more about the Opiniion integration with MRI here.

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Can A Landlord Charge a Cleaning Fee After You Move Out?

Bay Property Management Group

Moving out of a rental can be a bit overwhelming, especially if youre not sure what to expector what it might end up costing you. From the final inspection to the cleaning requirements, theres a lot to think about. But, at the end of the day, can a landlord charge a cleaning fee after you move out? In this guide, well break down the move-out process, explain whats considered normal wear and tear, and give you tips on how to avoid disputes over cleaning fees.

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11 Tips For Property Managers To Quickly Master ChatGPT & AI

Yardi Breeze

If youre trying to get better at AI tools like ChatGPT , youve probably already seen your share of explanations, descriptions, definitions and guides on the importance of artificial intelligence (AI). However, weve noticed that its easy to find information about how important AI tools are to learn and use, but its hard to find much about actually using them.

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Creating custom experiences for owners: What property managers need to know

Buildium

Did you know that two-thirds of rental owners expect top-tier customer service from their property management company? Its not just a preferenceits the standard. Creating custom experiences for your clients can help you exceed those expectations, show your value, and stand out from the competition. After all, personalized service shows owners that their unique needs are being considered and met, without them having to ask for it themselves.

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10 Lessons from 10 Years in Digital Marketing: Insights for Property Managers and Small Businesses

Fourandhalf

What can happen in a decade? A lot. This week marks my 10-year anniversary — a full decade — of working in property management marketing. As I reflect on the past 10 years, I am amazed at how much has changed in the digital marketing landscape. From social media to search engine algorithms, technology and consumer behavior have evolved significantly.

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What are the Seven Most Important Qualities that Property Owners look for when it comes to Hiring a Property Managers?

Esquire Property Management Group

Finding and hiring the correct property manager to manage your rental property can make all the difference in the world for landowners and investors – this is true for both commercial and residential property. In order to successfully own investment property, property managers are necessary partners. They are responsible for a variety of tasks, including maintaining tenant relationships, guaranteeing legal compliance, and assuring financial stability.

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Maximizing Your Property's Potential in a Competitive Redding Rental Market

Authority Property Management

Actionable Strategies to Stand Out, Attract Quality Tenants, and Boost Your Rentals ROI Unlocking Your Rental Propertys Full Potential in Redding Owning a rental property isnt just about collecting rentits about creating a space that attracts and retains quality tenants. With Reddings competitive rental market, a strategic approach can set your property apart and maximize its value.

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Skating Where the Puck is Going: Rethinking Pricing Algorithms

Multifamily Insiders

In the world of multifamily housing, where pricing strategies can make or break performance, one quote from our CEO Donald Davidoff cuts through the algorithm, comp data, litigation noise with startling clarity: "The meat and potatoes is leases and leads. If I knew nothing but the leases and leads, I could design a better revenue management model than if I knew everything perfectly about the comps.

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Can You Deduct Your Own Labor on a Rental Property, Answered

Bay Property Management Group

Owning a rental property often means wearing many hatslandlord, accountant, and sometimes even handyman. So, you figure, you might as well benefit from all that hard work. So, if youre taking care of repairs yourself, can you deduct the cost of your own labor on a rental property? Its a fair question, especially with taxes always creeping up. After all, hiring contractors is deductible, so shouldnt your own hard work count too?

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Understanding and managing rental property maintenance emergencies—before it’s too late

Buildium

In the property management business emergencies are inevitable. How swiftly and effectively you address these emergencies is what you can control. Your approach can significantly impact the profitability of each property in your portfolio, tenant satisfaction, relationships with your clients, and compliance with legal obligations. This post will help you manage these kinds of emergencies with expertise and promptness.

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Long-Term Tenant Communication Tips for Seattle Landlords

Real Property Associates

Strong landlord-tenant relationships are key to maintaining a successful and profitable rental property. In Seattles competitive rental market, effective communication methods can be the difference between retaining a long-term tenant and dealing with frequent turnover. Tenants who feel heard, respected, and valued are far more likely to renew their leases.