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Top 7 Tools for Automating Property Management Leads in 2025

BetterWho

How to Use It: If a landlord downloads your guide on “ How to Become a Property Manager ,” HubSpot can enroll them in a 5-part email series about your services, automatically score their engagement, and notify your sales team when the lead is ready to talk. Here’s Your Next Step You don’t need more chaos. Want more help?

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Email Marketing Made Easy for Property Managers

Fourandhalf

Owners care about property performance and industry trends, while tenants need lease reminders and maintenance updates. Tenants: Lease renewal reminders, maintenance tips, and community news. an owner who downloaded a rental market guide receives additional investment tips). Each group has unique needs and interests.

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Resident Screening & Lease Agreements: 4 Mistakes Columbus Landlords Should Avoid

RL Property Management

Because even small screening and lease agreement mistakes can cost you thousands in lost rent, legal fees, and property damage, not to mention time, stress, and lost sleep. And all too often, it starts with a rushed screening decision or a poorly written lease. A well-written lease is your safety net. Check it out here.

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Property management workflow automation: Tips to automate and save time on repetitive tasks

Buildium

For example: Instead of waiting for a team member to remember to send a lease renewal notice, your workflow sends it exactly 90 days before lease expiration. Examples: A lease is signed, a payment is late, a tenant submits a request. Conditions or Rules: These define how the system decides what to do next.

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Property Management Advertising: 7 Strategies That Actually Attract the Right Clients

BetterWho

Get weekly updates, fast leasing, and an actual person who picks up the phone.” Strategy 1: Speak to Owner Frustrations Owners care about two things: ROI Peace of mind So instead of saying “we manage properties,” say: “No more guessing what’s happening with your home.” “Get We’ve helped 143 landlords in [City] reduce vacancy time by 30%.”

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9 Ways to Use Automation in Property Management

Buildium

Use Buildium to: Send welcome emails, lease renewal reminders, and rent receipts Notify tenants of upcoming inspections or policy changes Share monthly or quarterly owner reports Segment communications based on property, lease status, or tenant behavior This reduces the volume of one-off emails and calls while improving transparency and trust.

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Property Management Programs: What Are They?

BetterWho

They’ve got a decent portfolio , they’re juggling multiple hats, and they’ve downloaded every shiny tool out there, but their business still feels stuck in the chaos. BetterWho Script Cookbook Downloadable plug-and-play scripts that cover sales, renewals, owner updates, maintenance follow-ups, and more. You might ask: Why?