This site uses cookies to improve your experience. To help us insure we adhere to various privacy regulations, please select your country/region of residence. If you do not select a country, we will assume you are from the United States. Select your Cookie Settings or view our Privacy Policy and Terms of Use.
Cookie Settings
Cookies and similar technologies are used on this website for proper function of the website, for tracking performance analytics and for marketing purposes. We and some of our third-party providers may use cookie data for various purposes. Please review the cookie settings below and choose your preference.
Used for the proper function of the website
Used for monitoring website traffic and interactions
Cookie Settings
Cookies and similar technologies are used on this website for proper function of the website, for tracking performance analytics and for marketing purposes. We and some of our third-party providers may use cookie data for various purposes. Please review the cookie settings below and choose your preference.
Strictly Necessary: Used for the proper function of the website
Performance/Analytics: Used for monitoring website traffic and interactions
Managing rental properties comes with plenty of moving partscollecting rent, handling maintenance requests, keeping up with leases, and tracking finances, to name a few. The right software can help simplify the process, but with so many options out there, how do you choose the best one?
Managing apartment buildings means juggling leasing, maintenance, accounting, resident communication, owner relations, and countless other tasks. To tackle all of this while maintaining a consistently high level of service, you’ll need apartment propertymanagementsoftware. Let your software handle it.
In the previous editions of our propertymanagementsoftware buying guide, we covered the basics of how to compare propertymanagers, from key features software should have to assessing pricing models and customer reviews. We also explored specific considerations for multifamily propertymanagementsoftware.
From renters wanting to embrace technology throughout their property search and leasing process to propertymanagers finding ways to increase tenant retention in light of renters dwindling financial health, this post will provide key insights on what you can do to keep growing.
One prime example of this change is the increasing variety of propertymanagementleasingsoftware that promises to speed up the leasing process and reduce your workload in the process. What Is PropertyManagementLeasingSoftware? So, why should you consider adopting leasingsoftware?
For example, propertymanagers can now use natural-language processing chatbots to resolve common tenant issues, machine learning algorithms to predict maintenance issues, and computer vision to offer virtual tours to rental applicants. Its a great way to speed up leasing cycles and expand your pool of potential tenants.
While automation can handle routine messages—like rent reminders, maintenance updates, or lease renewal notices—human interaction is still essential for conflict resolution, nuanced questions, and building trust. Leasing Tasks Best for: Automation Leasing involves a series of predictable, repeatable steps—making it ideal for automation.
Instead, use propertymanagementsoftware that automates key tasks like bank reconciliations, rent tracking, and tax reporting. Build a Fair & Thorough Tenant Screening Process A reliable tenant can make your job easier, while a problematic one can lead to late payments, property damage, or even legal disputes.
Collecting a traditional security deposit has always just been a part of the leasing process. To get more residents through the door, some propertymanagers offer security deposit alternatives. Pros Prompt payment: Many surety bond companies will pay out quickly for claims, allowing you to turn over the property sooner.
While not every solution will fit your specific business needs, there are certain features that you should look for in a quality property accounting software solution. If the propertymanagementsoftware youre considering doesn’t include at least some of the following features, you may want to think about moving on.
For example: Instead of waiting for a team member to remember to send a lease renewal notice, your workflow sends it exactly 90 days before lease expiration. Examples: A lease is signed, a payment is late, a tenant submits a request. Conditions or Rules: These define how the system decides what to do next.
If youre managing rental units, commercial spaces, or mixed-use properties, a solid understanding of proptech and how to use digital tools effectively comes with the job description. This guide dives deep into the realities and opportunities of proptech for propertymanagers ready to move beyond basics.
Renters want quick responses, online payments, and a hassle-free leasing process. To keep up, landlords and propertymanagers are turning to software that helps them automate tasks, stay organized, and grow their businesses. Two widely used solutions in today’s market are Buildium and Stessa.
With new propertymanagementsoftware platforms and features popping up all the time, automated propertymanagement systems have moved from the realm of ideas and marketing promises into real, concrete businesses strategies. What Is an Automated PropertyManagement System?
Why Your PropertyManagement Business Needs a Remote Team Playbook Managing a remote team in propertymanagement requires a clear framework. A well-crafted playbook ensures: Consistency Standardized processes help every team member handle tenant inquiries, maintenance requests, and leasemanagement the same way.
If you run a propertymanagement business in 2025, you already know that manual processes simply can’t keep up with the level of responsiveness, accuracy, and oversight that job demands. That’s where propertymanagement automation tools come in.
Expand Knowledge and Build Skills Certification programs cover topics such as fair housing laws, leasing strategies, maintenance oversight, financial management, and tenant relations. it builds solid operational skills and prepares managers for leadership. Benefits: Ideal for regional managers or senior leadership candidates.
Leasing and Marketing: Shorter Vacancies, Simpler Processes Before: Signs, Phone Tag, and Piles of Paper Leasing was time-consuming. Applications took days. Signing leases meant scheduling in-person meetings and organizing paperwork. Scenario: You get a reminder that lease renewals are coming up in 45 days.
Overall, automated checklists improve property condition, keep residents safe, and help managers stay ahead of maintenance needs—all while reducing the stress of manual tracking. Better Document Management Handling paperwork for residential properties can overwhelm even the most organized teams.
This guide covers what you need to know about leasing, communication, maintenance, budgeting, staffing, compliance, technology, and growth strategies. Each section pulls highlights from our expansive collection of apartment management resources and includes links to further reading that goes into more detail.
Leasing and Tenant Onboarding Leasing often involves dozens of small steps, most of which follow a predictable pattern. A few ways it can do this is by: Setting up automatic responses to new rental inquiries with links to schedule showings or start applications. Trigger move-in emails and checklists once the lease is signed.
Integrate access control with visitor managementsoftware to let guests receive temporary access codes or notifications without involving the leasing office. Key takeaway: Automated checklists reduce errors, support compliance, and keep properties well-maintained with less manual oversight.
The “Survival Trap” of PropertyManagement When you’re first learning how to become a propertymanager , you’re trained to be reactive: Respond quickly to tenants Keep owners happy Fix issues fast Don’t let anything fall through the cracks That mindset might keep your head above water—but it won’t build a scalable, healthy business.
Heres what sets a virtual propertymanagement company apart: No physical office space Fully remote teams (local or global) Cloud-based operations for leasing , payments , maintenance , and communication Heavy use of digital automation and outsourced vendor networks Some virtual companies handle hundreds of doors across different regions.
The propertymanager role typically includes: Marketing and leasing rentals Coordinating maintenance Communicating with tenants and owners Handling rent collection and evictions Managing vendor relationships Staying compliant with local and federal laws It’s a rewarding but demanding job.
Use Buildium to: Send welcome emails, lease renewal reminders, and rent receipts Notify tenants of upcoming inspections or policy changes Share monthly or quarterly owner reports Segment communications based on property, lease status, or tenant behavior This reduces the volume of one-off emails and calls while improving transparency and trust.
The Digital Transformation with Expo Village App: A Game-Changer for Expo Village To address these issues, Expo Village Community Management Team partnered with ADDA to implement Expo Village App , a comprehensive propertymanagementsoftware designed for modern communities.
Make sure your listing is detailed with descriptions, clear pricing, and essential property features. Pro Tip: Propertymanagementsoftware can help you create better listings in less time and syndicate them across top listing sites in just a few clicks. These sites attract a wide range of potential tenants.
Online Portals and Apps Todays tenants are embracing technology more than ever and propertymanagers can use that to their advantage. Propertymanagementsoftware systems typically include online portals and apps that make it easy for tenants to complete important tasks like paying rent, even while on the go.
Background checks are the most important tool in a landlords screening process, according to a survey of 700 landlords by the property-managementsoftware company RentRedi and the real estate investment-strategy company BiggerPockets. The survey showed that landlords use multiple sources in tenant screening.
Across the exhibit floor, PropTech solutions touted AI agents that streamline operations, AI chatbots that accelerate leasing, and AI-powered business intelligence solutions that turn data into insights. AI Moves from Buzzword to Business Driver It turns out you really can’t spell ApartmentalIze without AI.
In the 10 worst states to be a landlord, it can be tough between taxes, tenants who don’t live up to their lease agreements, maintenance woes, and the cost of maintaining a property. TurboTenant , a property-managementsoftware company, compiled the 10 worst states in which to be a landlord based on those factors and more.
As a residential propertymanager, one of your most important responsibilities is selecting tenants who will pay rent on time and care for your property. Thats where a well-organized application process comes in. The process starts by attracting the right applicants, but it doesnt end there.
This means that any property rented for the short-term qualifies as a vacation rental, while leases over 30 days are considered monthly rentals Florida, subject to different rules. Fees: $50 application fee, $10 training fee, plus additional licensing fees (if applicable). Processing time: Typically 1–2 business days.
This reactive cycle often leaves properties in disrepair and guests end up unhappy. Administrative quicksand: From manually collecting rent and processing invoices to vetting applications and drafting leases, these tasks are crucial but soul-crushingly repetitive.
Leasing is at the heart of a thriving residential propertymanagement business. Whether you’re handling a cozy multi-family building or a sprawling apartment complex, getting your leasing process down to a science can result in high occupancy, more consistent revenue, and better long-term relationships with tenants.
New applications for AI seem to be springing up almost daily, across both our personal and professional lives.That includes the world of propertymanagement. When used judiciously, AI can improve leasing, predict maintenance needs, enhance customer service and streamline common tasks. Not necessarily.
How many rental applications does your team see in a week? And how many of those applications turn into quality residents? Solid listings placed across social and rental sites will bring in plenty of applications, but how do you weed through them all to find the right ones? A lot is accomplished by going digital.
This reactive cycle often leaves properties in disrepair and guests end up unhappy. Administrative quicksand: From manually collecting rent and processing invoices to vetting applications and drafting leases, these tasks are crucial but soul-crushingly repetitive.
In the previous editions of our propertymanagementsoftware buying guide, weve talked about comparing software using high-level criteria such as price and features. But different property types come with their own host of challengesand theres specific tools that can help with each.
There are many different factors at play when choosing the best propertymanagementsoftware for your company: your growth plans, how your company is structured, and what types of properties you manage. The propertymanagement industry has changed. There’s a pre-sale function and a post-sale function.
If this sounds familiar, you might assume propertymanagementsoftware is just another expense eating into your profits. This article will investigate the true value of propertymanagementsoftware, including its uses and benefits for landlords of all sizes (financial and otherwise).
If this sounds familiar, you might assume propertymanagementsoftware is just another expense eating into your profits. This article will investigate the true value of propertymanagementsoftware, including its uses and benefits for landlords of all sizes (financial and otherwise).
We get a lot of questions from propertymanagers about Yardi Breeze and Yardi Breeze Premier. To help you out, we assembled a list of common propertymanagementsoftware FAQs below. The RentCafe resident portal is fully integrated into our Breeze and Breeze Premier propertymanagementsoftware.
We organize all of the trending information in your field so you don't have to. Join 5,000+ users and stay up to date on the latest articles your peers are reading.
You know about us, now we want to get to know you!
Let's personalize your content
Let's get even more personalized
We recognize your account from another site in our network, please click 'Send Email' below to continue with verifying your account and setting a password.
Let's personalize your content